Virgin Atlantic | eFlight Report

Modified on Tue, 2 Jan at 1:34 PM

Pilots and Cabin Crew at Virgin Altantic (VIR/VS) can import flight data as follows:

Planned Roster

  • Crew Portal:  import your planned roster straight from the company crew portal

This solution is more convenient for the calendar roster app CrewLounge CONNECT and is also available to cabin crew. 

Select the Virgin Atlantic - Crew Portal interface for your company from the mobile app Settings - Airline Interface page in your CrewLounge AERO app. 

Historical Data

  • eFlight Report: import your actual hours, crew composition and delay codes 

Pilots can import the eFlight Report from the app on the company iPad.

For pilots, the recommend way to go is:

  • download your planned roster with the Crew Portal interface in the CrewLounge CONNECT app
  • after each flight, import your eFlight Report in the CrewLounge PILOTLOG app

When you download your roster with CrewLounge CONNECT, the events will also show up in your CrewLounge PILOTLOG logbook. You can turn-off Event Sharing in My CrewLounge - Roster - Airline Interface  (here).

How to import from eFlight Report?

You can install CrewLounge PILOTLOG on the company iPad, or you can use your personal device (iOS, Android, Windows, Mac).

Proceed as follows:

1- export the PDF file from the eForm app
2- configure your CrewLounge PILOTLOG app
3- import the file with CrewLounge PILOTLOG  

How to configure PILOTLOG?

Open the CrewLounge PILOTLOG app:

1) on the Settings - Airline page, select the interface eFlight Report for Virgin Atlantic

  • fill-out the different settings that come with this interface

2) on the same page in the Import Events section, make sure that Historical Data is turned-On for FLIGHTS 

  • if you run CrewLounge PILOTLOG on multiple devices (iPhone/iPad, Android, Mac, Windows) then verify the settings on ALL your devices (just to make sure that everything got synched)
  • this interface cannot generate a DUTY around the FLIGHT as the data is received and processed flight-by-flight.  If you record Duties in CrewLounge PILOTLOG, you must manually create the DUTY on the Duty page.

3) on the Pilot List page, edit pilot SELF and insert your company Staff No. as Employee ID

  • omitting this step may result in your name and Pilot SELF both being listed on the same flight.  Continue with this article (read here) to clean-up your logs.

4) on the Settings - Flight Logging page, select AUTO LOAD TASK = "from Airline interface / EFB" 

  • this setting allows to retrieve PF/PM (Landing Pilot) from the eFlight Report and calculate Takeoff-Landing accordingly
  • the combination of PF/PM with night time will set Takeoff/Landing Day/Night.  Enable Automatic Night Time calculation on the Settings - Flight Logging page and select the calculation method in line with your aviation regulations.

5) you may also want to read the following solution articles to configure auto-load of function times:

How to import the PDF file?

You can import your EFB data in 3 different ways

All methods require internet access. You cannot share your data with CrewLounge PILOTLOG offline.  Batch import (multiple files at a time) is not possible, you must share or email the files one-by-one.

Choose the method that is most convenient for you.  Here is an overview, the details are outlined further down in this article.

EFB Inbox

Send an email with PDF attachment to the dedicated CrewLounge EFB Inbox.  This method is fully automatic, no buttons to click inside the app!


Read more about the EFB Inbox method below.

EFB Share

Share the PDF file from eForm app to the CrewLounge PILOTLOG app, installed on the company iPad.

If you prefer not installing CrewLounge PILOTLOG on your company iPad, you can AirDrop (iOS, MacOS) or SnapDrop (Android, Windows) the PDF file to your personal device, and then import the PDF file with the CrewLounge PILOTLOG app installed on that device.

Read more about the EFB Share method below.


Upload the PDF file to My CrewLounge, using the Safari browser on your company iPad.  The web method is useful for company iPads that don't allow installing third-party apps and/or sending emails outside of the corporate domain.

Read more about the EFB Web method below.

How does EFB Inbox work?


1) Press the Share icon in the eForm app

  • press the Share/Export icon
  • select the Mail app

2) Email the PDF from the company iPad to the dedicated EFB Inbox

  • the email subject can be just anything or can be left blank, or contain "PF" (see further)
  • your email is processed within 90 seconds
  • you receive an automatic confirmation email
  • the flights automatically sync to your CrewLounge PILOTLOG app

Send your emails with PDF attachment to the following dedicated EFB Inbox:

You can send emails from any email address.  However, if the Sender address is different from your CrewLounge AERO account email, you must first insert that Sender address in My CrewLounge - Roster - Airline Interface - EFB Inbox (login here).

Pilot Flying

The interface cannot read the checkboxes next to "Pilot Landing". As a workaround, you can insert "PF" in the subject of the email to indicate that you were Pilot Flying on that flight. If you omit this, the interface assumes your role was PM.

How does EFB Share work?

1) Press the Share icon in the eForm app

  • press the Share/Export icon

2) Select the Import to PILOTLOG item

  • or, select AirDrop to push the PDF to another iOS or Apple device
  • or, use SnapDrop (read moreto share the PDF with an Android or Windows device

3)  The CrewLounge PILOTLOG app opens

  • confirm the file sharing
  • press the CONVERT button 

How does EFB Web work?

As a third method, you can use the EFB Web method and upload your PDF file to My CrewLounge, as follows:

1) Press Share in the eForm app

  • press the Share/Export icon
  • select the Save to Files option, and save the PDF file

2) Navigate to My CrewLounge - My Roster

  • launch the Safari browser
  • login to My CrewLounge (login here)

3) Import the PDF file

  • select EFB - eFlight Report as 'Type of Roster File'
  • complete the other fields, such as your Home Base 
  • tap on Browse and select your saved PDF file
  • press the CONVERT button

To import multiple flights, press the CLEAR button and repeat step 3).

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