Pilots at RYANAIR can use any of the following 3 methods to import flights :

  • CrewDock :  PILOTLOG connects straight to the CrewDock portal and imports your Published and Planned Roster (continue reading here )

  • Netline :  download your historical data in the crew-room and have PILOTLOG import the PDF  (will be available in My CrewLounge soon)

  • EFB emails :  import your EFB files automatically (see below)

The CrewDock interface requires a valid Login / Password to connect on-line.  The other 2 methods do not need any login or password (as per company MEMO / IT policy).

How to import your EFB emails 

1) Forward your EFB emails from the company iPad straight to the following Inbox :     

Notes :

  • you will not get any confirmation email (unless you configure your email with a request for read-receipt)
  • you can send EFB emails in any order and from any mail account (including your private email address)
  • this inbox is not monitored, do not use the mailbox for any other purpose or to contact the SUPPORT
  • it may take up to 15 minutes before your EFB mail is processed
  • you can forward the EFB email from your company mail account, or from any other private mail account (hotmail, gmail, outlook, ...).  In all cases, make sure that the entire header of the original email message is included, as shown here :

Review our notes at the bottom of this solution article about setting-up auto-forwarding


2) In the PILOTLOG desktop application, select the Ryanair CrewDock or the Ryanair EFB interface on the Settings - Airline Interface page.  

3) On the Airline page, select the Ryanair EFB option, insert your Employee ID and hit the Start button...

Notes :

  • it may take up to 15 minutes before your EFB emails become visible to PILOTLOG
  • PILOTLOG does not have a dedicated field for all items of the EFB Voyage Report.  For instance, PILOTLOG has a "Pax" field, but no fields for Adult-Child-Infant.  The remaining data is stored in the Flight Report section of PILOTLOG.  Unfortunately, that field is limited to 250 characters, so some data may go lost.  This issue will be addressed in Version 5 of PILOTLOG.

 Additional Flight Data  (optional)

The EFB Voyage Report does not include the name of your fellow Pilot, and it also does not say who was PF (Pilot Flying).  PILOTLOG enables you to manually add additional flight data when you forward the EFB email to our Inbox.

Pilot Names

The following Keywords are recognized :   PIC  /  SIC

e.g.  Your flight was with First Officer ABCDEF, then insert the code SIC:ABCDEF in the report, as shown here :

Notes :

  • the code must be inserted below FlightNumber and prior to Captains Remarks
  • use the 6-letter code of the pilot, do not write the name of the pilot
  • no need to add your own code / name, only the other pilot(s)
  • if the flight was conducted with 3 or 4 pilots, then use PIC or SIC multiple times
  • you have to insert the pilot code on all flights for the day !

Pilot Flying

The EFB Voyage Report does not include the Task PF (Pilot Flying) - PM (Pilot Monitoring).  By default, the flight is imported as PM.  

Insert the Keyword  PF  on flight(s) where you acted as Pilot Flying.  

(see image above)

Notes :

  • the code must be inserted below FlightNumber and prior to Captains Remarks
  • you have to insert the code on all (each) flights for the day where you acted as PF
  • do not insert code PM, it is not recognized as a keyword
  • on the mccPILOTLOG desktop application Settings - Flight Logging page, select "Task :  from airline interface"

Line Training

The EFB Voyage Report does not include information about line training.  

Insert the following Keyword  LOG  on flight(s) with line training, followed by any of the following words : LTC / TRI / TRE / CHECK / PICUS


        You can even combine more functions with a slash, like LOG:LTC/CHECK

PILOTLOG will then parse the LOG code as follows :

  • LTC and TRI populate the Instructor time field 
  • CHECK and TRE will populate the Examiner time field
  • PICUS will populate the PICus time field

Notes :

  • the code must be inserted below FlightNumber and prior to Captains Remarks
  • you have to insert the code on all (each) flights for the day with line training
  • do not use the keyword LOG for other functions, like PIC or SIC.  For that, use the default Autoload logic

How to configure Auto Forwarding

You may want to configure your mailbox to automatically forward EFB files to our Inbox.  Forward the messages to the above mentioned EFB Inbox.


To avoid auto-forwarding of private or company messages, configure the filter with as many as possible of the following parameters :

  • from :  PilotApp@ryanair.com
  • subject contains the words :  Verified Flights
  • body contains the words :  City Pair
  • email size :  less than 10 KB
  • email attachments :  none

Configure your Mail

Gmail :     Automatically forward Gmail messages to another account

Outlook Web App :   Use rules to automatically forward messages

Outlook Office 365 :   Forward email from Office 365 to another email account

Contact us if you need any assistance.  We'll try to help you as good as we can.