TUI | How to import your TUI OFP

Modified on Thu, 31 Aug, 2023 at 6:26 PM

Pilots and Cabin Crew at TUI Airlines (Belgium, France, Germany, Poland, Scandinavia, The Netherlands, United Kingdom) can import flight data as follows:

Planned Roster

TUI Smile: import your planned roster straight from the company crew portal

This solution is more convenient for the calendar roster app CrewLounge CONNECT and is also available to cabin crew.

Select the TUI Smile interface for your company from the mobile app Settings - Airline Interface page in your CrewLounge AERO app.

Historical Data

TUI Smile: import your historical rosters straight from the company crew portal

Select the TUI Smile interface for your company from the mobile app Settings - Airline Interface page in your CrewLounge AERO app.

Hours on your IDPS roster are updated with actual times, with a delay of approximately two weeks. So you need to wait some time before importing your historical data with the TUI Smile interface. The data is limited, it does not have aircraft registration, PF/PM or takeoff/landing hours.

TUI OFP: import your "DailySummary" and/or "Logbook" from the company iPad (pilots only)

Pilots can import the Logbook (JSON) and/or the DailySummary (PDF) from the TUI OFP app to the CrewLounge PILOTLOG logbook app. Read further.

For pilots, the recommend way to go is:

download your planned roster with the TUI Smile interface in the CrewLounge CONNECT app
after every flight, import your Logbook (JSON) with the TUI OFP interface in the CrewLounge PILOTLOG app

When you download your roster with CrewLounge CONNECT, the events will also show up in your CrewLounge PILOTLOG logbook. You can turn-off Event Sharing in My CrewLounge - Roster - Airline Interface (here).

How to import from TUI OFP?

You can install CrewLounge PILOTLOG on the company iPad, or you can use your personal device (iOS, Android, Windows, Mac).

Proceed as follows:

1- configure your CrewLounge PILOTLOG app
2- export the data from the TUI OFP app

3- import the file with CrewLounge PILOTLOG

How to configure PILOTLOG?

Open the CrewLounge PILOTLOG app:

1) on the Settings - Airline page, select the new interface TUI OFP for your company

fill-out the different settings that come with this interface

2) on the same page in the Import Events section, make sure that Historical Data is turned-On for FLIGHTS

if you run CrewLounge PILOTLOG on multiple devices (iPhone, iPad, Android, Mac, PC) then verify the settings on ALL your devices (just to make sure that everything got synched)
this interface cannot generate a DUTY around the FLIGHT as the data is received and processed flight-by-flight. If you record Duties in CrewLounge PILOTLOG, you must manually create the DUTY on the Duty page.

3) on the Pilot List page, edit pilot SELF and insert your company 3-letter code as Employee ID

omitting this step may result in your name and Pilot SELF both being listed on the same flight. Continue with this article (read here) to clean-up your logs.

4) on the Settings - Flight Logging page, select AUTO LOAD TASK = "from Airline interface / EFB"

this setting allows to retrieve PF/PM (Landing Pilot) from the Logbook (JSON) and calculate Takeoff-Landing accordingly

5) you may also want to read the following solution articles to configure auto-load of function times:

How to export data from TUI OFP?

CrewLounge PILOTLOG can import the Logbook (JSON) and the DailySummary (PDF).

The DailySummary (PDF) contains planned FLIGHT + DUTY data for the day, and includes the entire Crew List. You would import this document if you like to record the Crew List or the Duty Hours.

The Logbook (JSON) function provides actual FLIGHT data per single flight sector. The Crew List consists of pilots only. This file does not have DUTY data, only FLIGHT data.

If you decide to import both files, you should import DailySummary (PDF) first!

Logbook (JSON)

To import the Logbook (JSON) from the TUI OFP app, proceed as follows:

Tap the Logbook item from the EXPORT pop-up menu
Choose any of the methods (share, email, airdrop, download) - read below "How to import the data file"

If you can no longer find a flight in your TUI OFP app, you can still download historical flight data from the Crew Flight Archive web portal, as follows:

Login to the TUI Crew Flight Archive web portal (here: portal.crew.aviation.tui )
Download the PDF file for your flight(s)
Continue below "How to import the data file"

DailySummary (PDF)

To import the DailySummary (PDF), tap the document icon in the right upper corner. Choose any of the 3 import methods (see further).

Notes:

The DailySummary (PDF) contains data for all flights that are displayed in the active window of the TUI OFP app. Delete (archive) any flights which you do not want to be included, prior to generating the document.

CrewLounge PILOTLOG will build a Duty event around all flights of the DailySummary (PDF), given that Historical Duty is turned On in the Import Events section of the Settings - Airline page in your CrewLounge PILOTLOG app. (see above "how to configure")

How to import the data file?

You can import your EFB data in 3 different ways!

All methods require internet access. You cannot share your data with CrewLounge PILOTLOG offline. Batch import (multiple files at a time) is not possible, you must share or email the files one-by-one.

Choose the method that is most convenient for you. Here is an overview, the details are outlined further down in this article.

EFB Inbox

Send an email with JSON or PDF attachment to the dedicated CrewLounge EFB Inbox. This method is fully automatic, no buttons to click inside the app!

This method is very convenient if you prefer not to install the CrewLounge PILOTLOG app on the company iPad, especially if your personal device is not iOS.

Read the instructions about the EFB Inbox method below.

EFB Share

Share the JSON or PDF file from TUI OFP app to the CrewLounge PILOTLOG app, installed on the company iPad.

If you prefer not to install CrewLounge PILOTLOG on the company iPad, you can AirDrop (iOS, MacOS) or SnapDrop (Android, Windows PC) the file to your personal device, and then import the file with the CrewLounge PILOTLOG app installed on that device.

Read the instructions about the EFB Share method below.

EFB Web

Upload the JSON or PDF file to My CrewLounge, using the Safari browser on your company iPad. The web method is useful for company iPads that don't allow installing third-party apps and/or sending emails outside of the corporate domain.

Read the instructions about the EFB Web method below.

How does EFB Inbox work?

1) Export the data from the TUI OFP app, as explained above

2) Select the Mail app from the company iPad

3) Send the email to our EFB Inbox

the email subject can be just anything or can be left blank
your email is processed within 90 seconds
you receive an automatic confirmation email
the flights automatically sync to your CrewLounge PILOTLOG app

Send your emails with JSON or PDF attachment to the following dedicated EFB Inbox:

You can send emails from any email address. However, if the Sender address is different from your CrewLounge AERO account email, you must first insert that Sender address in My CrewLounge - Roster - Airline Interface - EFB Inbox (login here).

How does EFB Share work?

You can share the file straight with the CrewLounge PILOTLOG app installed on the company iPad, or installed on your personal mobile or desktop device, as follows:

1) Export the data from the TUI OFP app, as explained above

2) If you have installed CrewLounge PILOTLOG on your company iPad, then select the Import to PILOTLOG option

If CrewLounge PILOTLOG is not installed on the company iPad, then

select AirDrop to push the file to another iOS or Apple device
use SnapDrop (read more) to share the file with an Android or Windows device

3) The CrewLounge PILOTLOG app opens. Press the CONVERT button to process the file.

How does EFB Web work?

As a third method, you can use the EFB Web method and upload your JSON or PDF file to My CrewLounge, as follows:

1) Export the data from the TUI OFP app, as explained above

2) Select the Save to Files option and save the file in any folder

3) Navigate to My CrewLounge - Upload Roster

launch the Safari browser
login to My CrewLounge (login here)

3) Import the file

select EFB - TUI OFP as 'Type of Roster File'
complete the other fields, such as your Home Base
tap on Browse and select your saved JSON or PDF file
press the CONVERT button

To import multiple flights, press the CLEAR button and repeat the same steps for the next trip.